On-site badge printing: more expensive than you think and still worth every euro

On-site badge printing: more expensive than you think and still worth every euro

“How much can a badge printer cost?”

We often hear that question from event organizers. But those who delve into on-site badge printing quickly discover that it goes far beyond just putting a printer on the table. It's a complete check-in solution that determines how your guests experience your event.

Smooth event check-in and fast badge printing are important for a good first impression. And that impression starts at the registration desk.

Location

Many reception desks are not prepared for the technical requirements of live badge printing. No power connection nearby, awkward walking routes or limited space. We recommend a setup that not only works, but also contributes to smooth visitor registration without queues.

Internet

A good network connection at the event is essential. Without a stable internet, there can be many problems with your registration software and badge printers. That's why we always bring a backup router with 5g or use software with offline printing.

Badge Design

Personalized badges are more than name cards. They are part of your branding and logistics. Different roles, colors, access levels, and all generated and printed in real-time based on who comes in. This requires accurate settings and testing, especially when working with many different groups.

Flow

A well-thought-out approach with clear routing and guidance prevents unnecessary waiting times for participants. We help with the flow, so that your visitor experience at the event immediately starts on a positive note. Think of signs in line to resend tickets and hostesses who show participants the correct queue at the door.

Hardware & Support

Nothing more annoying than printer problems when you're expecting 500 guests. That's why we provide immediate technical support, spare equipment and a team that can switch quickly. This way, your reception desk remains professional, even if something goes wrong.

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First impression of your event? Ensure error-free registration

First impression is everything. A streamlined registration process with fast on-site badge printing, error-free guest registration, and smart technology makes that difference.

Is on-site badge printing more expensive than you think? Yes.

Is it a smart investment for a smooth running event? Absolutely.